Gallery Letterheads Format

Gallery Letterheads Format is documentation for entering organization letterheads in the Wayne County, Ohio Online Resource Center. Click to create or edit a record Form:Gallery Letterheads.

Organization Name

This is a mandatory field. Every record that includes an organization must be populated.

Organization Name

Repeatable	Yes
Definition	The name given to the resource by the creator or publisher; may also be an identifying phrase or name of the object supplied by the contributing institution.
Usage	Transcribe the title from the resource itself, if available. If not available, supply a title. Add the line “Title supplied by cataloger” to the end of the Description field if only some of the titles in the collection have been supplied. When every title in a collection is supplied, a note to that effect on the “About the Collection” page will suffice.
Examples	Buehler’s Food Markets Inc Wayne County Fair Wayne County Fairgrounds Wayne County Agricultural Society Wooster Brush Company, The
Template	organization_name
Form name	Organization name

Years Active

This field is mandatory if available. If the date is not known and cannot be estimated, leave it blank.

Years Active

Repeatable	No
Definition	Creation or modification dates for the original resource from which the digital object was derived or created.
Usage	Follow W3C-DTF standard (ISO 8601) of YYYY-MM-DD. Use only as much of the date as is known. If only the month and year is known, use YYYY-MM. If only the year is known, use YYYY. Use a question mark to show a date is approximate or a circa date. Use dashes to indicate uncertainty within a decade or a century. YYY-? YY--? Do not use "Unknown"--just leave the field blank. For a range of dates, put space-dash-space in between dates.
Examples	1930-06-12 1942-06 1946 1904? 191-? 19--? 1946 – 1948
Template	years_active
Form name	Years active

People Pictured OR People Discussed OR People Named

This field is mandatory if available. If individuals are not pictured/discussed or named, leave the field blank.

People Pictured OR People Discussed OR People Named

Repeatable	Yes. Enter each name in the same field, separated by a semicolon and a space. See Subject for subjects that are not personal names.
Definition	Names of people pictured (for images) or discussed (for audio) in the resource.
Usage	Separate multiple entries by a semicolon and a space. Do not use "Unknown"--just leave the field blank. Use the correct form of the name when available in Library of Congress Authorities (http://authorities.loc.gov) If an authoritative version of a name is not available, create one: Invert personal names (as much as is known of Last name, First name, Middle name or initial, Date(s)). Enter corporate names in full, direct form. Do not use honorifics, titles, or nicknames unless it is necessary to disambiguate (e.g., the first name of the person is unknown). Otherwise, these alternate forms of names (such as “Buddy” Jones; Reverend Murrell; Dr. Reed) may be used in the Description field but not as the authoritative version in this or the Creator or Contributor fields. Add these new names, plus those you have researched in the established authority files, to the shared controlled vocabulary file “People.”
Examples	Thomas, Jean, 1881-1982 Wodehouse, Mr.
Template	people_pictured
Form name	People pictured

Industry Sector

This is a mandatory field. Every record must include a description.

Industry Sector

Repeatable	No
Definition	An account of the content of the resource [providing background and specifics about it, comparable to what would appear on an exhibit label].
Usage	Enter a free-text account of the intellectual content of the resource and any specialized information not included in other elements. Consider the audience, and the terminology they would likely use. Use the full form of words, at least the first time they are referenced, rather than abbreviations such as St. for Street, ca. for circa, OH for Ohio, etc. Consider including: People depicted in the image or discussed in the audio, in the common usage (if different from the authority) form of their name; transcriptions of signs in the image; any history of objects or people in the resource; speculation about dates, events, or people related to the resource; points of interest; addresses of buildings depicted, etc. The trees on the back of the stage suggest this may have been a Christmas concert. The community was also known as Clifton Heights. Male School is visible on the hill. Sign in image reads: “Second Annual American Folk Song Festival.” Recto information note (any data on front of image or page). Note that “caption” implies something printed at the time of creation, while “handwritten,” etc. imply something added later. Caption on/accompanying image:_______. Handwritten on image: _______. Photographer’s reference number: _______. Imprinted on image: _______. Embossed on mount: _______. Handwritten on mount/border: _______. Verso information note (any data on back of image or page): Postmarked November 1, 1902 from Wooster, Ohio; one-cent stamp [for postcard]. Handwritten on verso: _______. Stamped on verso: _______. Addressed to: _______ [for postcard]. Accompanying material note: Note attached to image: _______. Additional information note (“Note from WCPL records: _______.”) Source of title or caption note (“Title supplied by cataloger”; “Caption take Wayne County Public Library Genealogy & Local History records.”) See Also note (“See article on collection website for more information.”)
Examples	Simple bridge over a river with the top of a waterfall below the bridge. The river is lined with trees that hang over the water. Three figures are visible on the bridge. White Mills is on the Nolin River. Published by Hatfield Bros. & Owsley. Publisher’s number 62893. Blanche Preston Jones, descendant of Lady Elizabeth Calvert, plays Appalachian dulcimer alongside young boy and young girl in bonnet, who plays concertina. This performance takes place next to log cabin [probably the Traipsin’ Woman Cabin near the Mayo Trail, Boyd County, Kentucky]. Their period dress indicates that they are participants in the annual American Folk Song Festival.
Template	industry_sector
Form name	Industry sector

Subindustry

This is a mandatory field. Every record must include subject(s).

Subindustry

Repeatable	Yes. Enter each subject in the same field, separated by a semicolon and a space. See People Pictured OR People Discussed for personal names as subjects.
Definition	What the content of the resource is about or what it is, expressed by headings, keywords, phrases, names, or other terms for significant people, places, and events, etc.
Usage	Enter multiple subjects in order of importance. Set up field properties to link to Library of Congress Thesaurus for Graphic Materials I (LCTGM). Reference usage at http://www.loc.gov/pictures/collection/tgm/. Separate each entry by a semicolon and a space. In addition to LCTGM Use specific or unique words as well as more general words. Identify ethnic groups as appropriate (e.g., African Americans). Refer to LCSH for subject terms for ethnic groups. Geographic subheadings may be applied on a case-by-case basis. Corporate entities (e.g. Oneida Baptist Institute) and physical entities (e.g. Buckingham Palace) belong in this field rather than in Location Depicted, which should be reserved for geographic entities (Oneida (Ky.) and London (England) in the above examples). For corporate entities, the name of the corporation at the time of the artifact being described should be used.
Examples	Clay, Henry, 1777-1852--Homes & haunts--Kentucky—Lexington [geographic subheading deemed necessary]; Dwellings [general term]
Template	subindustry
Form name	subindustry

Administrative Notes

This field is recommended. It will be particularly useful when metadata entry is dispersed for a given project. Any notes should be left in the "Discussion" tab and not on the page name.

Administrative Notes

Repeatable	No
Definition	Internal notes by/for digital projects personnel can be entered here as a way to flag items for follow-up.
Usage	xyz = record completed, ready to be edited or to have Subject terms applied. Other uses may emerge (see examples below).
Examples	JCA—Does this look like the old Shriners Lodge? xyz—Can someone please double-check the neighborhood names?